Website Privacy Policy.
1. INTRODUCTION
This Privacy Policy explains how My Retail Career Limited (“we”, “us”, “our”) collects, uses, stores and shares personal information through the My Retail Career platform (“Platform”), including our job board, candidate database, recruitment tools and related services. By using the Platform, you agree to this Privacy Policy. We handle personal information in accordance with the Privacy Act 2020 (New Zealand).
2. OUR ROLE
Depending on how you use the Platform, we may act in different roles:
• Platform provider: We collect and manage personal information to operate the Platform.
• Joint handling with employers: When you apply for a job, both My Retail Career and the employer will handle your personal information.
• Service provider to employers: In some cases, we process or store personal information on behalf of employers using our systems. Employers are responsible for how they handle personal information once it has been shared with them.
3. INFORMATION WE COLLECT
We collect personal information necessary to provide our services.
3.1 Candidate Information
• Name, email address and phone number
• CVs, cover letters and uploaded documents
• Employment history, education, skills and qualifications
• Salary expectations and job preferences
• Application responses and communications
• Profile information and visibility settings
3.2 Recruitment Data
• Application status and stages
• Recruiter notes, tags, ratings and feedback
3.3 Employer and User Information
• Account details and contact information
• Organisation and user access information
3.4 Technical Information
• IP address, browser and device information
• Platform usage data and interactions
• Cookies and analytics data
3.5 Information About Others
If you provide personal information about another person (for example, a referee or candidate), you must have authority to do so.
4. SENSITIVE INFORMATION
We do not generally require sensitive personal information as a requirement of our services (such as health information, criminal history or similar). If you choose to provide this type of information, it may be collected and shared as part of the recruitment process. You should only include sensitive information where it is necessary.
5. HOW WE COLLECT INFORMATION
We collect personal information:
• Directly from you when you create an account, apply for jobs or use the Platform
• From employers and recruiters using the Platform
• From third-party providers (such as analytics or login providers)
• Automatically through cookies and tracking technologies
6. HOW WE USE INFORMATION
We use personal information to:
• Provide and operate the Platform
• Enable recruitment and hiring processes
• Share applications with employers
• Manage user accounts and access
• Communicate with users
• Send job alerts and marketing communications
• Improve and develop the Platform
• Monitor and prevent misuse or unlawful activity
• Support AI-assisted features
• Comply with legal obligations
If you do not provide required information, you may not be able to use some Platform features.
7. JOB APPLICATIONS AND DATA FLOW
When you apply for a job:
You submit your personal information through the Platform
We store and process that information
We share your information with the relevant employer
The employer may store and use your information in their own systems We are not responsible for how employers handle your information once it has been shared with them.
8. CANDIDATE PROFILES AND VISIBILITY
You may create a profile that can be visible to employers and searchable within the Platform.
Depending on your settings:
• Employers may view your profile without you applying
• Employers may contact you directly
You are responsible for the information you include in your profile.
9. EMPLOYER ACCESS AND RESPONSIBILITIES
Employers may:
• Access applications submitted to their job listings
• View candidate profiles
• Upload candidate information
Employers are responsible for complying with applicable privacy laws when handling personal information.
We do not control how employers use or store information outside our Platform.
10. AI AND AUTOMATED TOOLS
We use AI-assisted tools to support features such as:
• CV summarisation
• Candidate insights and recommendations
AI outputs may not always be accurate or complete and should not be relied on as the sole basis for employment decisions.
11. SHARING INFORMATION
We may share personal information with:
• Employers (when you apply or where your profile is visible)
• Service providers (such as infrastructure, analytics and email providers)
• Legal or regulatory authorities where required
12. OVERSEAS DISCLOSURE
Your personal information may be stored or processed outside New Zealand. By using the Platform, you authorise us to disclose your information to overseas providers. Overseas recipients may not be subject to New Zealand privacy laws.
13. COOKIES AND TRACKING
We use cookies and similar technologies to:
• Operate the Platform
• Analyse usage
• Improve performance
• Support marketing
You can manage cookies through your browser settings.
14. MARKETING COMMUNICATIONS
We may send you job alerts, updates and marketing communications. You can unsubscribe at any time.
15. SECURITY
We take reasonable steps to protect personal information. However, no system is completely secure.
16. DATA RETENTION
We retain personal information for as long as necessary to:
• Provide our services
• Support recruitment processes
• Comply with legal obligations
Employers may retain your information separately.
17. ACCESS AND CORRECTION
You may request access to or correction of your personal information by contacting us at hello@myretailcareer.co.nz.
18. DELETION
You may request deletion of your account and personal information. We will take reasonable steps to comply, subject to legal obligations.
19. COMPLAINTS
If you have concerns about your privacy, contact us. You may also contact the Office of the Privacy Commissioner.
20. CHANGES TO THIS POLICY
We may update this Privacy Policy from time to time.
21. CONTACT
My Retail Career Limited
NZBN: 9429052153242
Company Number: 9253362
Email: hello@myretailcareer.co.nz